Frequently Asked Questions

What is IUPUI ScholarWorks?

IUPUI ScholarWorks is the institutional repository established to collect and disseminate IUPUI's scholarly output. IUPUI ScholarWorks uses the DSpace open source software created by the collaborative efforts of MIT and Hewlett Packard. For more information about DSpace, please visit:

What is an institutional repository?

As it's interpreted by IUPUI through IUPUI ScholarWorks, an institutional repository is an online, open access collection of scholarly materials produced or archived by members of an institution.

What is meant by the term "open access"?

When we say that IUPUI ScholarWorks is an "open access" repository, we mean that the items included can be viewed by anyone, without requiring users to pay to view them.

Do other universities have institutional repositories?

Yes. Many universities have implemented institutional repositories using a variety of software systems and organizational schemes. Lists of these universities can be found at:

Why did the libraries decide to start IUPUI ScholarWorks?

IUPUI ScholarWorks was created to collect and disseminate scholarly material from faculty, staff and students affiliated with any school, department or organization on the IUPUI campus. IUPUI ScholarWorks was envisioned as a means to preserve scholarly output and provide dissemination for material not fully supported by traditional print media publication.

What are the benefits? What are the advantages for a scholar who includes his/her work in IUPUI ScholarWorks?

Scholarly works included in repositories like IUPUI ScholarWorks are more likely to be found, read and cited by others. Including your scholarly materials to be stored and distributed via IUPUI ScholarWorks will provide greater dissemination of your research than traditional journals or personal websites can. IUPUI ScholarWorks provides your work with a persistent web link that will remain constant and allow anyone worldwide access over the Internet. IUPUI ScholarWorks is also ideal for archiving and publishing multimedia formats that are not suitable for traditional publication methods. IUPUI ScholarWorks , while holding a non-exclusive license to allow your work to be accessed, allows you to retain copyright to your own intellectual property.

Who can deposit materials into IUPUI ScholarWorks?

Any person or group affiliated with school, department or organization on the IUPUI campus may upload items. Materials created cooperatively with co-authors who are not affiliated with IUPUI are also accepted as long as at least one of the authors is affiliated with IUPUI.

How can I add my scholarly content to IUPUI ScholarWorks?

Any member of the IUPUI community may submit items to ScholarWorks. Create an account to get started and contact for uploading privileges. If you would like to create a community for your organization, a training session is recommended, but not required.

Can I submit an already published or soon to be published work to IUPUI ScholarWorks?

The ability of an author to self-archive an already published or soon to be published work in an institutional repository such as IUPUI ScholarWorks is dependent upon the license agreement you as author agreed/agree to with the original publisher. Most journal publishers permit an author to upload the accepted manuscript (your final draft after peer review but before copyediting and layout). It is possible to secure the necessary rights for archiving in IUPUI ScholarWorks both before and after a work has already been published and/or a license agreement signed. Contact the Center for Digital Scholarship or see the IUPUI ScholarWorks License Agreement page for more information.

What do I need to know to create a community in IUPUI ScholarWorks? Can I get training somewhere?

Staff and libraries from the IUPUI Center for Digital Scholarship (and others from the campus libraries) are available to provide initial training (as well as consultation later on) in getting your community off the ground. This instruction will help your community to establish its workflow, develop policies, review copyright issues and to learn a little about the IUPUI ScholarWorks interface. The process of putting items into IUPUI ScholarWorks is relatively intuitive and does not require knowledge of any specialized software.

What are the rights and responsibilities of IUPUI ScholarWorks communities and submitters?

The members of each IUPUI ScholarWorks community will be responsible for establishing the policies and procedures that will guide their use of the repository for storing and disseminating their scholarly output. IUPUI ScholarWorks communities will also be responsible for maintaining their collections and deciding who will perform the work involved therein.

What types of material formats are accepted?

IUPUI ScholarWorks can accept a wide variety of formats but can only guarantee to preserve certain formats. To see a complete list of what formats are "known", "supported", and "unsupported" and what exactly those designations mean, please refer to the IUPUI ScholarWorks' format support page.

Can I remove items once they've been posted in IUPUI ScholarWorks?

Under normal circumstances, no. Because IUPUI ScholarWorks is an archive, its primary goal is to preserve its contents indefinitely. IUPUI ScholarWorks will allow contributors to amend a previous submission with revisions, but will not remove the original item. IUPUI ScholarWorks is not meant for ephemeral materials and items likely to be revised. In special cases, items may be hidden from public view or embargoed from free access.

Can I deposit materials that I created before I became affiliated with IUPUI? What happens to my materials in IUPUI ScholarWorks if I leave IUPUI?

You may submit items to IUPUI ScholarWorks that you created before you became affiliated with IUPUI if you hold the copyright to the item. As is discussed above, the archive does not remove items once submitted.

Will I need special software to upload materials?

No. Only a web browser is required to upload items to IUPUI ScholarWorks . But, some collections (Electronic Thesis and Dissertations for example) do require that the item be processed using additional software before it goes through the uploading process. If you need assistance, your librarian is available to help with the uploading process.

Why do I need to attach "metadata" to the items I submit to IUPUI ScholarWorks?

The metadata attached to each IUPUI ScholarWorks submission is similar to the information in a library's catalog record for a book. It is descriptive information about an item that allows it to be found via keyword searching (e.g. title of an item, author, subjects, etc.) Having descriptive metadata attached to an item allows it to be more easily accessed using tools like search engines.

What are the advantages IUPUI ScholarWorks provides researchers?

Researchers are allowed access to the scholarly work in IUPUI ScholarWorks without being required to pay for access. People around the world can access materials deposited in IUPUI ScholarWorks using a search engine such as Google or Google Scholar without worrying about the restraints that proprietary databases often create.

Who can view materials located in IUPUI ScholarWorks?

IUPUI ScholarWorks is an open archive and its contents are therefore accessible free of charge to anyone on the World Wide Web. It is possible to restrict access to parts of IUPUI ScholarWorks , but we do not encourage that. The goal of IUPUI ScholarWorks is to allow any person with an Internet connection and web browser to view its contents.

How do I search for and access scholarly works deposited in IUPUI ScholarWorks?

IUPUI ScholarWorks allows users to search for items or browse through collections of materials. IUPUI ScholarWorks includes a search feature that allows users to look for items by author, title, or other types of keywords. Items in IUPUI ScholarWorks are also indexed by Google Scholar and other search engines.

Who is responsible for managing IUPUI ScholarWorks?

Administrative decisions regarding IUPUI ScholarWorks are made by the IUPUI University Library Center for Digital Scholarship. The Center is responsible for upgrading IUPUI ScholarWorks and maintaining its hardware, software, and interface. You can contact the Center for Digital Scholarship at:

What are the rights and responsibilities of IUPUI ScholarWorks and its administrators?

IUPUI ScholarWorks and its administrators reserve the right to remove material and conversely, the right to refuse to remove material. IUPUI ScholarWorks is responsible for guaranteeing the preservation of materials whose formats meet "supported" designation and guarantees to make every effort to migrate the content if its format becomes obsolete.

What is Creative Commons?

Creative Commons is a not-for-profit group that recognizes the need for authors to have the ability to define how others may or may not use their works. As a result the Creative Commons website currently contains many different types of free, publicly accessible licensing statements that can be easily incorporated into an author's online posting. The submission process within IUPUI ScholarWorks incorporates Creative Commons license selection. It is an optional benefit to scholars submitting to IUPUI ScholarWorks. Visit Creative Commons ( for more information.